Property Facilities Administrator

Our Support Services are always on hand to offer advice and guidance to colleagues across our business. We are seeking a dedicated and organised Facilities Management Assistant to support our Facilities Manager in maintaining efficient operations across our property and facilities.

In this role, you will assist with managing key documents, such as supplier contracts, service agreements, and performance reports, and help maintain detailed records of maintenance activities, compliance audits, and facility inspections. You will co-ordinate the scheduling of meetings, site visits, and maintenance tasks, ensuring all stakeholders are informed and well-prepared.

This role also involves assisting with the management of supplier contracts including preparing reports for contract reviews. You will work with suppliers to gather quotes, track progress, and report on the reduction of facilities management costs. You will play a key part in maintaining compliance and property maintenance risk registers, co-ordinating compliance audits alongside the Health and Safety team, and following up on action items.

• Previous experience in an administrative role, preferably within facilities management or property services.
• A solid grasp of Microsoft Office 365, with the capability to create reports, maintain records, and analyse data accurately.
• Familiarity with health and safety regulations, property compliance standards, and contract management is desirable.

From a single store in 1861 we have grown to be one of the most successful co-operatives in the UK. We’re proud to be able to offer a wide range of services from across our family of businesses. From Food Stores and Pharmacies to Post Offices and Support Services, we’re a growing society made up of over 220 outlets and nearly 3,000 colleagues.

We're owned by our members, the people of Lincolnshire and surrounding counties, and have been for more than 160 years! Communities are at the heart of everything we do and motivates us to deliver more than great customer service. We support them by sharing dividend with our members, investing in new and improved services, raising money for charity through our Community Champion scheme, supporting local schools and so much more! Find out more about us, our purpose and wonderful colleagues here.