Fleet Management Administrator

As our Fleet Management Administrator, you will play a key role in ensuring the smooth operation of our vehicle fleet. You’ll be responsible for processing enquiries from Society drivers, co-ordinating vehicle maintenance schedules and maintaining accurate records of past, current and future repair activities.

Your duties will include liaising with maintenance providers, booking vehicles in for repairs and keeping drivers informed of any delays while arranging loan or hire vehicles where necessary. You’ll process invoices, ensure expenditure aligns with agreed costs and maintain a shared diary for fleet bookings, services, and repairs.

You will also assist in processing motor insurance claims, managing uninsured loss recoveries and ensuring all vehicles remain licensed and roadworthy in line with legal and manufacturer requirements. In addition, you’ll support the Operational Excellence Manager with other administrative tasks, business analysis and continuous improvement initiatives.

Other responsibilities include overseeing GNFR (Goods Not for Resale) orders, supporting weekly fire alarm tests, checking lift operations and fire extinguisher accessibility and managing open fleet cases. You’ll also process fuel invoices, track mileage data, and contribute to management reporting (MI) and key performance indicators (KPIs).

We’re looking for a highly organised and pro-active individual with experience in a similar environment. You’ll have strong attention to detail, excellent communication skills and the ability to manage a varied workload effectively.

You should be confident working both independently and within a team, prioritising tasks to meet deadlines while maintaining a professional and approachable manner. Adaptability and resilience will be key in this fast-paced role.

A good understanding of Office 365 platforms, including Excel (intermediate level), Word and PowerPoint, is essential. You must also hold a full driving licence.

If you’re enthusiastic, methodical and looking to contribute to the efficient management of our vehicle fleet, we’d love to hear from you.

From a single store in 1861 we have grown to be one of the most successful co-operatives in the UK. We’re proud to be able to offer a wide range of services from across our family of businesses. From Food Stores and Pharmacies to Post Offices and Support Services, we’re a growing society made up of over 220 outlets and nearly 3,000 colleagues.

We're owned by our members, the people of Lincolnshire and surrounding counties, and have been for more than 160 years! Communities are at the heart of everything we do and motivates us to deliver more than great customer service. We support them by sharing dividend with our members, investing in new and improved services, raising money for charity through our Community Champion scheme, supporting local schools and so much more!

We work together as a Society and are committed to ensuring our recruitment process is barrier free and as inclusive as possible for everyone. If you need any adjustments, would like us to do anything differently during the interview or would like to get in touch with us about anything else, please contact our Recruitment team on (01522) 533316, or alternatively you can email [email protected].

We may choose to close our vacancies in the event that we receive a high volume of suitable applications, so we encourage all candidates to apply as soon as possible.