As our Fleet Management Administrator, you will play a key role in ensuring the smooth operation of our vehicle fleet. You’ll be responsible for processing enquiries from Society drivers, co-ordinating vehicle maintenance schedules and maintaining accurate records of past, current and future repair activities.
Your duties will include liaising with maintenance providers, booking vehicles in for repairs and keeping drivers informed of any delays while arranging loan or hire vehicles where necessary. You’ll process invoices, ensure expenditure aligns with agreed costs and maintain a shared diary for fleet bookings, services, and repairs.
You will also assist in processing motor insurance claims, managing uninsured loss recoveries and ensuring all vehicles remain licensed and roadworthy in line with legal and manufacturer requirements. In addition, you’ll support the Operational Excellence Manager with other administrative tasks, business analysis and continuous improvement initiatives.
Other responsibilities include overseeing GNFR (Goods Not for Resale) orders, supporting weekly fire alarm tests, checking lift operations and fire extinguisher accessibility and managing open fleet cases. You’ll also process fuel invoices, track mileage data, and contribute to management reporting (MI) and key performance indicators (KPIs).
For a detailed breakdown of the role, please refer to the full job description which is available as a download on this page.
INDMP