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Accounts Payable Administrator

Not Specified

37.5 hours per week - fixed term for up to 12 months

Not Specified

Support Centre, Lincoln

£12.86 per hour

Fixed Term

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About the role:
Accuracy that keeps everything moving
What if your next role helped ensure every payment, every invoice and every supplier relationship runs smoothly across Lincolnshire Co-op?

We’re proud of the difference we make in our communities. From supporting local causes and providing valued services to helping people through some of life's most important moments, our colleagues make that difference every day.

Behind every service we deliver is a network of people, processes and partnerships working seamlessly together.

We’re looking for an Accounts Payable Administrator to play a key role in keeping that network running efficiently, ensuring our financial processes are accurate, reliable and trusted across the Society.

Because great finance isn’t just about numbers.

It’s about attention to detail.
It’s about strong relationships.
It’s about keeping everything moving.

The detail matters here

Every invoice processed, every payment made and every reconciliation completed contributes to the smooth running of our business.

In this role, you’ll support the Accounts Payable function by ensuring invoices and payments are processed accurately and on time, supplier records are maintained and queries are resolved efficiently.

You’ll be working as part of a small, collaborative team, where consistency, accuracy and shared responsibility are key.

You’ll also build strong working relationships with colleagues and suppliers across the organisation, helping to ensure issues are resolved quickly and professionally.

Keeping processes running smoothly

Of course, processing invoices is part of the role. You’ll manage high volumes of invoices and credit notes, ensuring they are coded correctly and recorded within finance systems in line with agreed processes.

But that’s only part of the picture.

You’ll also support supplier payment runs, assist with reconciliations and review transaction reports to identify any discrepancies. From preparing supplier statement reconciliations to investigating routine differences, your work will help maintain financial accuracy and integrity across the business.

Alongside this, you’ll:

Monitor incoming invoices and ensure they are processed in a timely manner

Support the preparation and processing of supplier payments

Handle supplier payment queries, resolving routine issues and escalating where needed

Maintain accurate, organised and audit-ready records

Assist with weekly reporting and reconciliations

There will be opportunities to contribute to process improvements, suggest solutions and help enhance how we deliver Accounts Payable services.

It’s a role that combines organisation, attention to detail and collaboration.
About You
The person behind the process

This is a detail-focused role, so experience is important.

You’ll have previous experience in a purchase ledger or similar environment, with confidence managing high volumes of work and multiple deadlines.

You’ll also bring:
- Strong attention to detail and excellent numeracy skills
- Confidence using Office 365 and finance systems
- The ability to communicate clearly with colleagues and suppliers
- A proactive, solution-focused approach to resolving queries
- Strong organisational skills and the ability to prioritise effectively
- A collaborative mindset, with a focus on teamwork and professionalism
You’ll be someone who takes ownership of your work, looks for ways to improve processes and takes pride in delivering accurate, reliable results.

Most importantly, you’ll understand the impact your work has on the wider organisation.
What adds up for you

Accounts Alongside the opportunity to play a key role in supporting our financial operations, you’ll receive:

30 days annual leave (pro-rata), including bank holidays

A pension scheme with up to 12% employer contributions

Generous colleague discounts across our family of businesses

Free tea and coffee during rest breaks

Access to development opportunities to help you grow your career

We’re proud to be an Investors in People Platinum employer, recognising our commitment to developing our colleagues and supporting them to build rewarding careers.

As your confidence grows, you’ll have the opportunity to develop new skills, contribute ideas and progress within the organisation.

Ready to balance your next move?

If you’re someone who thrives on organisation, enjoys working with detail and wants to be part of a supportive, collaborative team, we’d love to hear from you.

A full job description is available to download on this page, including further details about the responsibilities, experience and skills required for the role.
Whilst this role is advertised as full time, we are also happy to consider applications for part time.
About Us
From a single store in 1861 we have grown to be one of the most successful co-operatives in the UK. We’re proud to be able to offer a wide range of services from across our family of businesses. From Food Stores and Pharmacies to Post Offices and Support Services, we’re a growing society made up of over 220 outlets and nearly 3,000 colleagues.

We're owned by our members, the people of Lincolnshire and surrounding counties, and have been for more than 160 years! Communities are at the heart of everything we do and motivates us to deliver more than great customer service. We support them by sharing dividend with our members, investing in new and improved services, raising money for charity through our Community Champion scheme, supporting local schools and so much more! Find out more about us, our purpose and wonderful colleagues here.

We work together as a Society and are committed to ensuring our recruitment process is barrier free and as inclusive as possible for everyone. If you need any adjustments, would like us to do anything differently during the interview or would like to get in touch with us about anything else, please contact our Recruitment team on (01522) 533316, or alternatively you can email [email protected].

We may choose to close our vacancies in the event that we receive a high volume of suitable applications, so we encourage all candidates to apply as soon as possible.

Job Description

Where you'll
be working

Here is where you'll be based.

Stanley Bett House, 15-23 Tentercroft Street, Lincoln, Lincolnshire, LN5 7DB, United Kingdom

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Support Services

Behind every great shift in store, branch, pharmacy or funeral home, there's a team working with our front-line colleagues making sure everything runs smoothly.

Find out more

Why choose us?

Career progression

Whether you have big ambitions or taking a small next step, you'll have chances to learn, build your skills, and grow more confident in your role.

How we help you grow

For life's challenges

If life gets in the way you'll have supportive managers who listen and help you find a way forward.

Owned by members, not shareholders

You'll be part of a co-op that puts people and communities first, every day.

Beewise credit union

A Lincolnshire Co-op exclusive credit union, with a simple way to save and access low-interest loans.

Pensions

Your future matters. We'll match what you pay in, up to 12%, with our Honeypot pension scheme.

Volunteering

You get two paid days a year to volunteer locally, doing something that feels good and has an impact in the community.

Why choose us

Rewards & benefits

A good job should come with good perks and as a colleague, you'll have access to a range of rewards and benefits. Some from day one, with others available once you've completed your probation.

Up to 36 days holiday

You'll start with 30 days annual leave (including bank holidays). That rises to 36 days with service.

Time to talk

A yearly catch-up with your manager to talk about how things are going and what support, training, or next steps would help you.

Beewise credit union

A Lincolnshire Co-op exclusive credit union, with a simple way to save and access low-interest loans.

Employees association

Discounted social events and days out. From comedy nights and concerts to shows and trips at special prices.

Colleague awards

Great service doesn't go unnoticed. You can nominate a colleague for an award when they've gone the extra mile.

Healthcare scheme

Affordable cover options for individuals and families, if you want a little extra support.

Union membership

We work closely with the Union of Shop, Distributive and Allied Workers (USDAW) to support good working conditions and best practice.

Wellbeing support

Help for both body and mind, including counselling, helpful resources and other support when you need it.

Discretionary bonus

When the Society performs well, profits may be shared through an annual discretionary bonus. It's worked out as a percentage of your annual wage.

Colleague discount

After you've completed your probation, you'll get discounts across our products and services through our cashback scheme.

Volunteering days

You get two paid volunteer days each year to support your local community. It's part of your role, fully paid.